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Secretaries (Except Legal and Medical)  (NOC 1241)
North Shore Region
Description |  Titles |  Duties |   Related Occupations

Secretaries perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

executive secretary (except legal and medical), private secretary, secretary (except legal and medical), technical secretary.

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Secretaries perform some or all of the following duties:
  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from shorthand, machine dictation and handwritten copy using computers
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • May compile data, statistics and other information and may conduct research
  • May organize conferences
  • May supervise and train other staff in procedures and in use of current software.
Included Cities in Region | Service Canada Offices

Truro, Amherst, Antigonish, New Glasgow, Oxford, Parrsboro, Pictou, Springhill, Stellarton, Trenton, Westville

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View a list of Service Canada offices in this area.

Education & Job Requirements for Secretaries (Except Legal and Medical) in North Shore Region

Education and job requirements can vary by region. Workers in regulated occupations require a licence to work legally. Workers in non-regulated occupations do not require a licence, but employers may have other certification requirements.

Local Employment Requirements

Physical Requirements:
- This occupation typically requires good near vision.
- There is usually a need for workers in this occupation to have the ability to communicate verbally.
- The occupation involves only limited physical activity.
- Strength to handle loads of up to 5 kg may be required.

[Report Publication Date: 2011-06-07 |  Source: Labour Market Information - HRSDC ]

Skills Requirements

There are often specific abilities, aptitudes and knowledge that are prerequisites to obtain employment in an occupation.

Most employers who advertise are looking for workers who have the following experience and skills:

Experience:
0-2 years

Specific Skills:
Answer telephone and relay telephone calls and messages. Maintain filing system. Schedule and confirm appointments.

Business Equipment and Computer Applications:
Windows, general office equipment, word processing software and electronic mail.

Additional Skills:
Supervise other workers.

[Source: Labour Market Information - HRSDC ]

List of Associations

AssociationsLink opens in a new window are organizations that may provide news to its members about networking events, professional development and other common issues for people working in the same industry.

[ Source: Labour Market Information - HRSDC ]

CanLearn Searches

  • Programs

    Detailed profiles, requirements and application and admissions information.

  • CEGEPs, Colleges and Universities

    Find the school that best suits your needs.

  • Scholarships

    Information on scholarships, bursaries, grants, and other forms of financial assistance.

[ Source: CanLearn - HRSDC ]
Information for Newcomers

Getting your language skills assessed

If you do not know what your English or French language level is, visit one of the Language Assessment Centres across Canada. They will assess your language level and direct you to the appropriate language training program.

[ Source: Citizenship and Immigration Canada ]
Please consult the Nova Scotia and Canada tabs for more useful information related to education and job requirements.