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Records Management and Filing Clerks  (NOC 1413)
Vancouver Island and Coast Region
Description |  Titles |  Duties |   Related Occupations

Records management clerks process, code, store and retrieve records and documents and apply retention and disposal schedules according to established policies and procedures. Filing clerks file papers, records, documents and other material according to subject matter or other filing system. Records management and filing clerks are employed throughout the private and public sectors. This unit group also includes health records technicians, who maintain systems for the collection, storage, retrieval and retention of health information. Health records technicians are employed by hospitals, clinics and other health care institutions.

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Records management clerks perform some or all of the following duties:
  • Classify, code, cross-reference, log and store records
  • Maintain indexes for classification systems
  • Operate information retrieval systems and respond to requests for records
  • Review files periodically to ensure they are complete and correctly classified
  • Label files according to retention and disposal schedules and prepare files for disposal
  • Maintain access lists for security classified records
  • Compile statistics and reports on activities within records services.
Filing clerks perform some or all of the following duties:
  • Sort material that is to be filed according to particular filing systems
  • File material in drawers, cabinets and storage boxes
  • Locate and remove materials from files when requested
  • Keep records of materials filed and removed.
Health records technicians perform some or all of the following duties:
  • Classify, code, cross-reference and store health records and related information
  • Maintain indexes for classification systems
  • Operate information retrieval systems and respond to requests for health record information
  • Prepare medical, social and administrative statistics
  • Apply knowledge of medical terminology, physiology and treatments.
Included Cities in Region | Service Canada Offices

Victoria, Campbell River, Colwood, Courtenay, Duncan, Nanaimo, Parksville, Port Alberni, Comox, Ladysmith, Lake Cowichan, Port McNeill, Qualicum Beach, Sidney, View Royal, Cumberland, Sooke

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View a list of Service Canada offices in this area.

Education & Job Requirements for Records Management and Filing Clerks in Vancouver Island and Coast Region

Education and job requirements can vary by region. Workers in regulated occupations require a licence to work legally. Workers in non-regulated occupations do not require a licence, but employers may have other certification requirements.

Provincial/Territorial Regulation

Table of job opportunities for your chosen occupation at the provincial or territorial level.
Location Regulation
British Columbia
Not regulated

This occupation does not require certification in British Columbia.

Many occupations require licensing or certification to operate certain types of equipment, or to drive trucks and other vehicles. However, most of these occupations are not part of the list of regulated professions and trades.

[ Source: Labour Market Information - HRSDC ]

Ministries and Departments of Education

Education is the responsibility of the ten provinces and three territories. Each has its own ministry (sometimes called "department") that oversees the organization, delivery and assessment of education.

Distance Learning

Distance learning lets you study via the Internet or other methods such as cable TV or correspondence. It also opens virtual doors for students who cannot study away from home.

Visit CanLearn for a list of Canadian colleges, universities and other institutions providing thousands of courses at a distance.

[ Source: CanLearn - HRSDC ]
Please consult the Vancouver Island and Coast Region and Canada tabs for more useful information related to education and job requirements.